The organizational fit of information systems

Abstract. One can expect that the fit, match or congruence between an information system and its organizational context will be of increasing importance as information systems become more and more integral parts of organizations. Existing IS research has largely neglected the theoretical analysis of the concept 'fit', however, even though it has been widely used in a 'pre-theoretical' sense. The analysis of the concept of 'organizational fit of an information system' put forward in this article is essentially based on the recent analysis of 'fit' in contingency theory, suggesting three interpretations for the concept: a selection approach, an interaction approach and a systems approach. A review of the IS literature on the organizational fit of information systems indicates a lack of any cumulative tradition in existing empirical contingency research into information systems and dominance of the selection approach. Because of the two limitations, this paper regards any definite assessment of the potential prospects of contingency research into information systems as overhasty and proposes a framework for future research into the situation dependence and organizational fit of information systems which integrates contingency research into information systems, contingency research into IS impacts and contingency research into the IS adoption (development/implementation) process.     

A contingency framework for the investigation of information systems failure

Despite the increasing sophistication of information technologies, information systems (IS) continue to fail either during development, or at the points of implementation and use. This paper argues that effective practices to deal with, or prevent, such failure require wider organizational awareness and a deeper understanding of the nature, phenomena and implications of IS failure. The paper suggests that the social nature of IS needs to be a central feature in the study, analysis and action to mitigate failure. Following this view, context plays a significant role in the development of an understanding of failure incidents and in the adoption of relevant action. These concerns can be accommodated within a contingency perspective for the investigation of IS failure. The paper proposes a framework of concepts that support this perspective and then moves on to provide examples of how such a perspective could inform study of, and action upon, IS failure.     

The use of domination and legitimation in information systems implementation

In this paper, we present the results of a longitudinal case study on information systems (IS) implementation conducted in a community healthcare organization. Using structuration theory as a sensitizing framework, we highlight how the information technology (IT) Management improved their influence through gaining legitimation from other organizational stakeholders, and how the nature of this evolved over time. Our results highlight how an appropriate, sophisticated use of what Giddens refers to as the duality of structure contributed to the consolidation of the IT Manager's credibility and authority. We also report on how the IT Management had most of their actions legitimated as an integral element of their actions. The results also highlight the distributed nature of power, such that even those at the lower end of organizational hierarchy were able to influence the success or failure of IS implementation.     

The wisdom nexus: Guiding information systems research,practice, and education

“Wisdom” has been at the heart of practical, philosophical, and spiritual disciplines since antiquity and is now increasingly receiving organizational as well as academic attention in scholarly areas that include psychology and organizational studies among others. However, practical wisdom has not received adequate focus in the information systems (IS) discipline. In this commentary, we make the case for a systemic focus on the role of wisdom in IS research, teaching, and practice. We introduce underlying theoretical concepts of wisdom; review relevant key research linking wisdom and IS; propose a framework to link wisdom with IS research, practice, and education; and discuss the implications of the framework and illustrate how it can be used to generate research opportunities for IS. We conclude that wisdom, whose goal is the common good, can provide a foundation to discover, view, understand, and resolve myriad issues that lie at the nexus of wisdom and information technologies.     

Dialectical hermeneutics: a theoretical framework for the implementation of information systems

Abstract. Despite the proliferation of information technology, the implementation of information systems remains problematic. Many systems fail to live up to expectations and some end up as disasters. Research on implementation has been conducted for the past two decades, but no theoretical framework for IS implementation has been widely accepted. This paper proposes dialectical hermeneutics as a theoretical framework for IS implementation research. Dialectical hermeneutics, as an integrative theoretical framework, combines both interpretive and critical elements, and addresses those social and organizational issues which are critical to the successful implementation of information systems. The case study research method was used to examine the implementation of systems in three organizations.     

Towards an interpretative integrative framework to conceptualise social processes in large information systems implementations

This paper develops a new interpretative framework to study large information systems implementations. This framework is used to make explicit the various links between the implementation process, the wider organisation and external context. This framework is applied to a substantive case to integrate relevant organisational levels and distinct activity domains, as well as the interconnections between those levels and domains through time. More specifically, the paper extends a previous substantive case analysis with an interpretivist conceptualisation and theory triangulation in order to uncover the deeper structure and meanings embedded in a major information systems (IS) implementation process. The research scope of the IS implementation ranged from initial project formulation, to system development and management training, managing support from key stakeholders, and marginal system use. The substantive case, which has been published elsewhere [33], is based on a national information systems initiative to support the decentralisation and modernisation of management functions in health districts of the Ministry of Public Health in Ecuador. A key objective of this paper is to build a process theory of IS implementation, situated within the context of the substantive case study.     

Characteristics of IT artifacts: a systems thinking‐based framework for delineating and theorizing IT artifacts

The information technology artifact (ITA) has been suggested as the core of information systems (IS) research, and the research community has been encouraged to deeply engage with the ITA. Various studies highlight, however, that the ITA continues to receive only limited attention and thus, little foundation exists for IS researchers to delineate and theorize about the ITAs studied. In this paper, we develop a framework that can be utilized as a language for articulating and theorizing the ITA in IS research. Our framework builds on the multi‐faceted theoretical paradigm of systems thinking from which we derive several concepts and appropriate them to the context at hand, resulting in a seven‐dimensional framework of characteristics for ITAs. In a literature survey of research on enterprise systems and enterprise resource planning systems in top IS journals, we show how ITA characteristics are currently included to present details of the relevant ITA instance and identify theoretical relationships between ITA characteristics and outcomes. We conclude the study by demonstrating the use of the ITA framework for delineating and theorizing the ITA in IS research.     

Information technology innovation diffusion: an information requirements paradigm

Abstract.  Information technology (IT) innovation research examines the organizational and technological factors that determine IT adoption and diffusion, including firm size and scope, technological competency and expected benefits. We extend the literature by focusing on information requirements as a driver of IT innovation adoption and diffusion. Our framework of IT innovation diffusion incorporates three industry-level sources of information requirements: process complexity, clock speed and supply chain complexity. We apply the framework to US manufacturing industries using aggregate data of internet-based innovations and qualitative analysis of two industries: wood products and beverage manufacturing. Results show systematic patterns supporting the basic thesis of the information processing paradigm: higher IT innovation diffusion in industries with higher information processing requirements; the salience of downstream industry structure in the adoption of interorganizational systems; and the role of the location of information intensity in the supply chain in determining IT adoption and diffusion. Our study provides a new explanation for why certain industries were early and deep adopters of internet-based innovations while others were not: variation in information processing requirements.     

An institutional perspective on developing and implementing intranet- and internet-based information systems

Abstract.  This paper adopts a constructivist, case-based research strategy to examine the development and implementation of intranet- and internet-based information systems (IS) in a single organization. Institutional theory is used to describe, explain and understand the commitments of social actors in the development of web-based IS. The findings illustrate that: (1) social and organizational problems similar to those that beset 'traditional' IS development arise in the development and implementation of web-based IS; (2) 'top-down' development and implementation strategies give rise to more conflict and change management problems than 'bottom-up' approaches; and (3) fostering high levels of commitment to organizational imperatives is key to the successful development and implementation of web-based IS.     

The significance of context in information systems and organizational change

This paper argues that it is of crucial importance that information systems (IS) research and practice associates technology innovation with the context within which it is embedded. It identifies three principles to be followed in order to address the contextual processes involved in IS implementation: first, technology innovation should be considered in relation to socio‐organizational change; second, analysis should consider not only the local organizational, but also the national and international context; and third, analysis should consider both the technical/rational decisions and actions involved in the innovation process and the cultural, social and cognitive forces of such a process. These principles are demonstrated with the analysis of a case study of organizational reform in Cyprus.     

Issues in information systems planning

Numerous difficulties face information systems managers as they develop IS plans. Three nominal group technique sessions used IS practitioners from different levels of management to identify specific difficulties. The findings indicate a wide variety of problems faced by these managers. Top IS managers were concerned most with learning the objectives of top general management. Middle IS managers were concerned most with adopting a methodology for planning. Operating IS managers were concerned most with understanding the perceived needs of the user. These results suggest the need for more sophisticated management techniques (or the better use of existing techniques) and the need for research to address the development, utilization and evaluation of such techniques.     

Multi-metaphor method: organizational metaphors in information systems development

Abstract.  Conventional methods have been criticized for their positivist philosophy and for either ignoring the organizational context of information systems development (ISD) or using only a simplistic, machine-based conceptual model of organizations. We have developed an approach to enable systems developers to use a richer view of organizations and a more interpretive approach. Multi-Metaphor Method (MMM) supports developers via a range of metaphors as cognitive structuring devices to understand an organization so that developers can learn to move between different ways of 'reading' the social context in which ISD occurs. We explain the rationale and theoretical underpinnings of MMM and then discuss our action research to investigate the viability and relevance of MMM during ISD practice. We show how the developers' use of organizational metaphors via MMM did not just enable rich conceptualizations of the client organizations but also influenced the ISD process and final product. We review the learning outcomes and discuss the implications for systems development practice of our research.     

Pluralist action research: a review of the information systems literature*

Action research (AR) has for many years been promoted and practised as one way to conduct field studies within the information systems (IS) discipline. Based on a review of articles published in leading journals, we explore how IS researchers practise AR. Our review suggests that AR lends itself strongly towards pluralist approaches which facilitate the production of both theoretical and practical knowledge. First, on the level of each study we analyse how research and problem‐solving activities are mixed, in three ways: the research dominant, the problem‐solving dominant and the interactive approaches. Second, in the context of the wider research programme in which the study is situated, we analyse how AR is mixed with other research methods, in two ways: the dominant and the sequential approaches. We argue that these pluralist practices of mixing types of research activities and types of research methods provide IS action researchers with a rich portfolio of approaches to knowledge production. This portfolio helps them address the risks involved in AR to ensure their efforts contribute to the literature as well as to practical problem‐solving.     

Infusing learning into the information systems organization

Contemporary information systems (IS) organizations need mechanisms to cope with both the complexity that is created by rapid technological change and escalating business demands, and the resulting uncertainty engendered in organizational operations and policies. The IS function will not be in a position to manage such changes effectively unless it undergoes a fundamental restructuring towards becoming a ‘learning’ organization. This paper presents a framework that identifies the core drivers than an IS organization can proactively influence as it attempts to become learning-oriented. The framework identifies three essential components: (1) the learning context that defines various dimensions for measuring organizational and individual performance; (2) procedures and management initiatives that will facilitate individual learning to improve such performance; and (3) norms and culture that are established by the leadership to encourage learning. Using a case study methodology, the actions taken by one specific IS organization in its attempts to infuse learning capabilities among its members are examined. The conceptual framework for examining what it takes to be a learning IS organization and the detailed documented experiences of one specific organization may provide valuable insights to other IS organizations in their efforts to become more adaptive and responsive to change.     

Reconsidering deconstruction in information systems research

Deconstruction, a post-structuralist approach to examining language in texts, is most often associated with the philosophical works of Jacque Derrida. After a flurry of interest among management and information systems (IS) scholars, this qualitative approach to exploring organizational texts has received little attention in the IS literature. We suggest deconstruction could help our field explore how IS texts describe the social and technical past and also prescribe and circumscribe the future of IS practice. Thus, we suggest the IS field reconsider how deconstruction might contribute to language-based approaches in IS research and practice. In this paper, we discuss deconstruction in light of the linguistic turn in social science research and the support and criticism for its use in management research. We consider IS research publications that have employed deconstruction explicitly, examine a well-known IS publication as an example of the deconstruction of IS texts, and suggest ways in which deconstruction might be applied to various genres of IS texts to inspire insights and creativity. To conclude, we highlight considerations for researchers who might adopt this approach and for the editors and reviewers who would evaluate qualitative research papers that employ deconstruction.     

Explaining information systems change: a punctuated socio-technical change model

We outline a Punctuated Socio-Technical Information System Change model. The model recognizes both incremental and punctuated socio-technical change in the context of information systems at multiple levels – the work system level, the building system level, and the organizational environment. It uses socio-technical event sequences and their properties to explain how a change outcome emerged. The critical events in these sequences correspond to gaps in socio-technical systems. By conceiving information system (IS) change as a multi-level and punctuated sequence of socio-technical events, IS researchers can conceive plausible and accurate process explanations of IS change outcomes, including IS failures. Such explanations are located in the middle range and thus avoid the highly abstract and stylized closed-boxed factor models of change, but go beyond the idiographic open box histories of singular change processes.     

Why situational method engineering is useful to information systems development

Effective methods and methodologies for building information systems (IS) remain crucial to building successful IS. This paper investigates the use of situational method engineering for IS development (ISD) projects in a professional bureaucracy. This specialist organization methodology (SOM) is built starting with the philosophy of ISD moving through to flexible, amethodical implementation methods, a proposed instance of situational method engineering that is targeted towards professional bureaucracies. An in‐depth philosophical discussion of the ontological, epistemological, research methodological and ethical underpinnings of SOM are outlined, in addition to its limitations, to develop the building blocks of a methodology to implement within a professional bureaucracy organization ISD scenario. Amethodical ISD will be introduced as the appropriate way to implement this developed methodology to build a successful IS. The contribution of this paper is to detail how to develop a philosophically consistent methodology for a specific organizational environment (in this case, using the specific organizational example of a professional bureaucracy) that, when combined with developers and tools, can create a method to be applied to build an IS that has a greater possibility of successful organizational adoption than an IS built using a method devised using more common IS method engineering approaches.     

A process model for analyzing and managing flexibility in information systems

Competitive pressures are forcing organizations to be flexible. Being responsive to changing environmental conditions is an important factor in determining corporate performance. Earlier research, focusing primarily on IT infrastructure, has shown that organizational flexibility is closely related to IT infrastructure flexibility. Using real-world cases, this paper explores flexibility in the broader context of the IS function. An empirically derived framework for better understanding and managing IS flexibility is developed using grounded theory and content analysis. A process model for managing flexibility is presented; it includes steps for understanding contextual factors, recognizing reasons why flexibility is important, evaluating what needs to be flexible, identifying flexibility categories and stakeholders, diagnosing types of flexibility needed, understanding synergies and tradeoffs between them, and prescribing strategies for proactively managing IS flexibility. Three major flexibility categories, flexibility in IS operations, flexibility in IS systems & services development and deployment, and flexibility in IS management, containing 10 IS flexibility types are identified and described.     

The role of IT in organizational innovation – A systematic literature review

Information technology (IT) is broadly recognized as an important element in organizational innovation, however there has been relatively little integration of Information Systems (IS) research on the role of IT in organizational innovation. Such integration is particularly important in view of recent calls to examine the evolving ontological nature of IT, wherein IT artifacts are now shaping physical reality. We systematically examine innovation-related literature published in the leading IS journals in the period between 2009 and 2020 and we identify and summarize the core theoretical discourses in this domain. We find that extant literature largely examines the role of IT in innovation at a high level of abstraction, focusing on IT investments and IT capabilities, and consequently precluding granular insights on who, what, when, where, how, and why in relation to organizational innovation. To address this limitation and to provide a structuring lens for future research, we develop the organizational innovation system framework which posits that actors, IT artifacts, actions and organizational context are the key elements in organizational innovation systems that require more granular examination to yield deeper insights on how information technology contributes to organizational innovation. We re-examine the literature through the organizational innovation system lens and we identify gaps in extant research. We also outline potential directions for expanding the scope of future research.     

The relationship between information technology acceptance and organizational agility in Malaysia

We examined the influence of information technology (IT) acceptance on organizational agility. The study was based on a well-established theoretical model, the Technology Acceptance Model (TAM). We attempted to identify the relationships between IT acceptance and organizational agility in order to see how the acceptance of technology contributes to a firm's ability to be an agile competitor. Structural equation modeling techniques were used to analyze the data. Results from a survey involving 329 managers and executives in manufacturing firms in Malaysia showed that actual system or technology usage had the strongest direct effect on organizational agility. Meanwhile, perceived usefulness and perceived ease of use of IT influenced organizational agility indirectly through actual systems or technology use and attitudes towards using the technology. The results have several implications for IS management.